Screen sharing is a vital tool in today’s workplace. It provides employees with a front-row seat to move through software interfaces in real-time, resulting in enhanced collaboration, training and more. While it’s easy to get swept up in the excitement of sharing your screen, there are a few things you should remember when presenting to others. We’ve put together this list of expert tips for successful screen sharing exhibits.
1. Use A Second Monitor
A second monitor can help you boost productivity in a variety of ways. Students can use the extra screen space to study online, and businesses can take advantage of the extra room to facilitate video calls and meetings. You can configure a dual monitor by going to your Settings app. Click and drag the “Rearrange your displays” window to arrange your screens. Choose whether you want to extend the desktop of the first monitor onto the secondary one, or mirror its display on the second. The default is to extend the display, but you can also select “duplicate these displays,” or turn it off completely with “show desktop only on 1” and “show desktop only on 2.” If your computer and the second monitor both use different ports, you might need an adapter. Luckily, most second screens come with the right connector cable.
2. Prepare In Advance
The most effective way to make screen sharing a success is to prepare for the occasion. Start by taking a look at the software you’ll be using and familiarize yourself with its features. The best way to do this is to test drive it a few times in your own office so that you’re confident and ready to go when it comes time for the big day. This will also demonstrate that you have taken the time and effort to make sure that you’re well-prepared for the task at hand. Remember to also take notes and you’ll be well on your way to a successful deposition.
3. Set Up Your Exhibits
If you are preparing for a remote deposition, it is important to have exhibits ready to show at the appropriate time. This can be done by downloading the necessary software before the deposition, or by using the screen sharing features of your videoconferencing platform. Some court reporting services even offer intuitive exhibit sharing programs that allow you to upload and share documents with your deposition participants in advance of the day of the deposition. It is a cost-effective way to deliver exhibits to your deponents on the day of the deposition.
4. Use Zoom
Before you start a meeting via Zoom, make sure your internet connection is good and your sound and speaker are working properly. This will ensure your exhibits can be seen and viewed by everyone involved in the meeting. If you need to share your screen, click the Share button in the meeting controls. Select your monitor and choose the portion of the exhibit you want to share. You can pause the screen sharing by pressing the pause button, then resume it when you are done with that portion of the exhibit. This helps keep your participants from messing with your presentation slides.
5. Keep It Clean
Exhibits are a big part of any trial, and one that can be especially difficult when they’re being presented remotely. With this in mind, it’s important to keep your screen clean. This includes corners and cubbyholes as well as any areas where dust particles can settle, such as the bezel and top layer of glass. For this reason, it’s essential to have a microfiber cloth on hand that can get into these places without damaging the screen. Alternatively, you can grab a small hand-vacuum that can remove the dust in these hard-to-reach areas. Doing so will help to ensure a smooth display for all of your deposition participants.
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