What to Look for in a Video Conferencing System

September 20, 2018 8:41 pm Published by Leave your thoughts

If you are not familiar with video conferencing systems, don’t worry. Most people have very little basic knowledge or experience with these complex systems, so you are not alone. Thankfully, there are a lot of resources out there to connect you with the video conferencing equipment and services you need, without your having to learn the technology yourself.

A lot of our clients know our company for our court reporting, but are surprised to discover that we are also a legal videographer in Phoenix, AZ. We not only help our client with setting up video conferences, but we also help provide the equipment and even conference rooms for these types of meetings. However, if you are looking to purchase your own video conferencing system, here’s what our experts at Bartelt | Nix Reporting, LLC recommend you keep in mind.

What’s your budget?

It’s very easy to get carried away with video conferencing systems. There are endless extras and tools you can add to your system to make it “better,” but if you buy into all the add-ons you could end up spending a fortune on features and equipment you don’t need. When you decide how much you want to spend on your system, stick to that budget.

What are your needs?

Going off of the budget, the next thing to keep in mind is your meeting needs. Think about how your meetings will be conducted. Do you need to have multiple people in the video? Do you need to be able to present from a whiteboard or through PowerPoint? How long will the meeting be? Do you want the meeting recorded for referencing later? These are all important things to keep in mind when choosing a video conferencing system, and when determining a budget.

What equipment do you already have?

As we mentioned above, video conferencing systems require a lot of extras: microphones, cameras, monitors, cables and more. Most businesses already have a lot of this equipment on hand. Take stock of what you already have and what you need to buy, keeping in mind that equipment you have on hand may not be compatible with the video conferencing system you are considering.

What is the video gateway?

Every video conferencing system has a gateway that you use to administer your meeting. Not all gateways are built the same, and some may not be sufficiently user-friendly for you and your team. Before you invest in a video conferencing system, be sure to try out the gateway as well to make sure that it is intuitive and easy for you and your team to use.

By following these few tips, you will be well on your way to investing in a quality video conferencing system that you and your team will be happy with. If you want to skip the hassle of buying all your own equipment, then call us. As a trusted legal videographer in Phoenix, AZ, we’ll be happy to help you with all your video conferencing needs!

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