Best Practices for Managing a Remote Deposition

Conducting remote depositions in Phoenix, AZ is becoming more and more common. Technology has made this process possible, and societal circumstances have made it essential.

Because it is becoming such a common practice, it is crucial for anyone conducting a remote deposition in Phoenix, AZ to understand best practices for this task. Following are some of the most important things to keep in mind as you complete your remote deposition.

Proper prep

• Formal notice: You must send a formal notice of deposition to everyone involved. This notice must inform all parties how you plan to conduct the deposition and what recording method you will be using for it.
• Exhibits: Pre-mark any exhibits you will be using for the remote deposition in Phoenix, AZ. Send these to all parties before the deposition. You can also prepare them and have them available to share via video during the deposition.

Proper technology

• Learning: Be sure to familiarize yourself with all the technology you’ll be using for your remote deposition in Phoenix, AZ. You don’t want to try to learn how to use the systems during the deposition.
• Streaming: Determine ahead of time how many streamed feeds you will need for your remote deposition. Also decide how you will run the audio. This can be done through the phone or computer. Coordinate all audio, video and text, and test each technology beforehand to ensure a smooth process during your deposition.
• Bandwidth: Depending on your location, you may compete with others who are using the same connection to stream during your remote deposition. This can affect the quality of your feed and result in an unstable connection. To avoid this scenario, try to schedule your deposition for a time and place with little competition for bandwidth. You could also use a hardwired connection rather than wi-fi.
• Focus: While conducting a remote deposition in Phoenix, AZ, turn off all notifications on all devices in the room. Additionally, attorneys should mute their microphones while witnesses are speaking to avoid interruptions and noise interference.

Proper procedures

• Objections: Raising objections can pose challenges when conducting a remote deposition in Phoenix, AZ. Limitations to video technology can cause parties to talk over each other and result in a missed objection. To avoid this, attorneys should agree on a physical signal ahead of time to indicate an objection.
• Transcriptions: To assist with follow-up questions, attorneys can bookmark specific portions of the live deposition feed using professional word processors. This transcription can also be helpful for keyword searches as the attorney reviews the deposition.

Get more tips

For more expert input on remote depositions in Phoenix, AZ, contact the professionals at Bartelt | Nix Reporting, LLC. We are the oldest court reporting firm in the area. Our specialties include court reporting, video conferencing, videography and virtual depositions. We are here to record testimony and other legal proceedings in the most thorough and precise way possible. You can count on our trained and experienced court reporters to take care of the legal details of your case. Contact us today with any questions or to schedule your next remote deposition.

Categorised in: Remote Depositions

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